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From the WCOA 2026 virtual booth

Start your AI Time Audit

AI promises to save time. Find out where that time actually goes, and what it's worth to your firm.

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Free calculator below · Your numbers stay in your browser

  • × Saved time quietly disappears
  • × No baseline to compare
  • × Pricing hasn't changed
  • × Nobody has the data
  • × Freed hours go to admin
  • × AI work isn't tagged

The AI productivity paradox

When work gets faster, saved time doesn't automatically become value.

It can turn into more client work, new advisory services, or internal admin, or it can quietly disappear.

  • More client work
  • New advisory services
  • Internal admin
  • Quietly disappears

Most firms can't tell which, because they never measured how long the work took before.

Where did the time go?

Enter a workflow. We filled in an example to start.

Workflow 1
Workflow 1Example
How is this work billed?

Hours freed per year

96

Time saved

40%

Revenue at risk if pricing doesn't change

$14,400

Where will these hours go?

Your numbers stay in your browser.

How it works

The 6-step method

  1. 01

    Pick your workflows

    3–5 recurring workflows where AI is used or tested.

  2. 02

    Set your baseline

    How long each takes today, who does it, how much is billable.

  3. 03

    Tag AI-assisted work

    Track it separately for 30 days.

  4. 04

    Follow the freed-up time

    Client work, advisory, admin, or unaccounted?

  5. 05

    Translate hours into value

    What it means for capacity, margins and pricing.

  6. 06

    Decide

    Scale, reprice, redeploy, or stop.

In the product

Run the audit without spreadsheets

Workflows
Projects
AI-assisted work
Tags
Baseline and comparison
Estimates vs. actuals and reports
Billable vs. non-billable
Built-in billable tracking
Redeploying capacity
Capacity planning

Set up in 10 minutes

  1. 1Create a project for each workflow
  2. 2Add an "AI-assisted" tag
  3. 3Set estimates from your baseline
  4. 4Track for 30 days, then compare in Reports
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Toggl timeline and capacity view: a week of tasks per person with an over-capacity warning, a cost change from 100 to 120 EUR, and team hour totals
Toggl Timeline → Capacity: who is over, what it costs, and where the hours go.
Companion guide

Planning for busy season?

Busy Season Without Burnout

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Inside the toolkit

Three phases, nine steps, four worksheets.

Four printable pages you fill in by hand: plan before the peak, protect during it, learn after. Aim to keep everyone at or below about 80% planned load.

Download the toolkit

  1. Before the peak

    Plan

    • 1Map your deadlines
    • 2Know your real capacity
    • 3Allocate fairly

  2. During the peak

    Protect

    • 4Watch the early warning signs
    • 5Rebalance early
    • 6Check in weekly

  3. After the peak

    Learn

    • 7Compare plan vs. reality
    • 8Fix the root causes
    • 9Recognize the effort
  • A

    Team capacity map

    Who has room, and who doesn't

  • B

    Deadline and workload plan

    Every job, its hours and its backup

  • C

    Weekly early warning checklist

    Five signs that overload is coming

  • D

    After-season review

    Plan vs. reality, and what to change

Know where your time goes. Know what it's worth.

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